Full policy

 

British Section
E-Safety
and
Acceptable Use Policy

 

 

 

 

Content 

Background / Rationale	3
Development, monitoring and review of the Policy	4
Schedule for development, monitoring and review	4
Scope of the Policy	5

                                                            

Policy Statements

·         Education – Students                                                                            6

·         Education – Parents / Carers                                                                6

·         Education and training – Staff                                                              6         

·         Curriculum                                                                                              6

·         Password Security Policy                                                                       7

·         Technical – infrastructure / equipment and monitoring                   7

·         Use of digital and video images                                                           8

·         Data protection and Personal Data Handling Policy                          9         

·         Unsuitable / inappropriate activities                                                 11

Roles and Responsibilities

·         Governors                                                                                             12

·         Director and Leadership Team                                                           12

·         Deputy Director Responsible for ICT                                                  12       

·         ICT Manager                                                                                          13       

·         Teaching and Administrative Staff                                                      13

·         Students                                                                                                14

·         Parents / Carers                                                                                    14

Appendices

Student E-safety and Acceptable Use Agreements

·         Lycée students                                                                                       16

·         Collège students                                                                                    19

·         Primary (KS2)                                                                                          21

·         Primary (KS1 & EYFS)                                                                              22

 

E-safety and Acceptable Use Agreement: Reply Form                                 23

 

Staff (and Volunteers) E-safety and Acceptable Use Agreement                24

Acknowledgements                       27        

 

Background / Rationale       

 

New technologies have become integral to the lives of children and young people in today’s society, both within schools and in their lives outside school.

 

The internet and other digital and information technologies are powerful tools, which open up new opportunities for everyone. Electronic communication helps teachers and students to learn from each other. These technologies provide additional opportunities to stimulate discussion, promote creativity and increase awareness of context to promote effective learning.

 

However, the use of these new technologies can put young people at risk within and outside the school. Some of the dangers they may face include:

 

·         Access to illegal, harmful or inappropriate images or other content

·         Unauthorised access to / loss of / sharing of personal information

·         The risk of being subject to grooming by those with whom they make contact on the internet.

·         The sharing / distribution of personal images without an individual’s consent or knowledge

·         Inappropriate communication / contact with others, including strangers

·         Cyber-bullying

·         Access to unsuitable video / internet games

·         An inability to evaluate the quality, accuracy and relevance of information on the internet

·         Plagiarism and copyright infringement

·         Illegal downloading of music or video files

·         The potential for excessive use which may impact on the social and emotional development and learning of the young person.

 

Many of these risks reflect situations in the off-line world and it is essential that this e-safety policy is used in conjunction with other British Section policies.

As with all other risks, it is impossible to eliminate those risks completely. It is therefore essential to build students’ resilience to the risks to which they may be exposed, so that they have the confidence and skills to face and deal with these risks. 

The British Section is committed to helping pupils and parents / carers to manage and reduce these risks. The E-safety and acceptable Use Policy that follows explains how we intend to do this, while also addressing wider educational issues in order to help young people (and their parents / carers) to be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use.

Development / Monitoring / Review of this Policy

This E-safety and Acceptable Use Policy has been developed by the British Section’s Leadership Team in consultation with:

·         Teachers

·         ICT Manager

·         Administrative Staff

·         Governors

·         Parents and Carers

·         Students

 

Schedule for Development / Monitoring / Review

This E-safety and Acceptable Use Policy was approved by the British Section Governing Body:	19th January 2011.
The implementation of this policy will be monitored by the:	British Section Leadership Team.
The E-Safety Policy and Acceptable Use Policy will be reviewed:	In January each year, or more regularly in the light of any significant new developments in the use of the technologies, new threats to e-safety or incidents that have taken place.
The British Section’s Governing Body will receive a report on the implementation of the E-safety and Acceptable Use Policy generated by the Deputy Director responsible for ICT:	For the Governing Body’s Spring meeting.

 

The school will monitor the impact of the policy using: 

·         Logs of reported incidents

·         Internal monitoring of network activity / VLE use

·         Surveys / questionnaires of:

o   Students

o   Parents / carers

o   Staff 

Scope of the Policy

 

This policy applies to all members of the school community (including staff, students, governors, volunteers, parents / carers, visitors) who have access to and are users of British Section ICT systems, both in and out of school.

 

The Director and Leadership Team will exercise the right to regulate the behaviour of students when they are off the school site and members of staff will impose disciplinary penalties for inappropriate behaviour. This is pertinent to incidents of cyber-bullying, or other e-safety incidents covered by this policy, which may take place out of school, but is linked to membership of the British Section. 

 

The British Section will deal with such incidents covered by this policy and will, where known, inform parents / carers of incidents of inappropriate e-safety behaviour that take place out of school. 

Policy Statements

Education – students

The education of students in e-safety is an essential part of the British Section’s e-safety provision. Children and young people need the help and support of the British Section to recognise and avoid e-safety risks.

 

E-Safety education will be provided through a planned programme of British Section classroom activities.

 

·         Students should be helped to understand the need for the student AUP and encouraged to adopt safe and responsible use of ICT, the internet and mobile devices both within and outside school

·         Students should be taught to acknowledge the source of information used and to respect copyright when using material accessed on the internet

·         Staff should act as good role models in their use of ICT, the internet and mobile devices

Education – parents / carers

The British Section will seek to provide information and awareness to parents and carers through:

·         Parents’ meetings

·         Insites magazine

·         Its website and VLE

Education & Training – Staff

It is essential that all staff are aware of e-safety issues and understand their responsibilities, as outlined in this policy.

·         The Deputy Director responsible for ICT will review guidance documents released by appropriate authorities.

·         This E-Safety policy and its updates will be presented to and discussed by staff in staff / department meetings and INSET days.

Curriculum

Staff should reinforce e-safety messages in the use of ICT across the curriculum.

·         In lessons where internet use is pre-planned, it is best practice that students should be guided to sites checked as suitable for their use

·         Where students are allowed to freely search the internet, eg using search engines, staff should ensure that students are aware of the potential risks.

·         Students should be taught in all lessons to be critically aware of the materials/content they access on-line and be guided to validate the accuracy of information

·         Students should be taught to acknowledge the source of information used and to respect copyright when using material accessed on the internet.

 

Password Security Policy

 

Introduction

The British Section will be responsible for ensuring that the Section network is as safe and secure as is reasonably possible and that:

·         Users can only access data to which they have right of access

·         No user should be able to access another’s files, without permission (or as allowed for monitoring purposes within the school’s policies).

·         A safe and secure username / password system is essential if the above is to be established and will apply to all British Section ICT systems, including email and the Virtual Learning Environment (VLE).

 

Responsibilities

The management of the password security policy will be the responsibility of the ICT Manager.  All users (adults and young people) will have responsibility for the security of their username and password, must not allow other users to access the systems using their log on details and must immediately report any suspicion or evidence that there has been a breach of security.  Passwords for new users, and replacement passwords for existing users can be allocated by the ICT Manager.

 

The ‘master / administrator’ passwords for the school ICT system, used by the ICT manager will also be available to the Director or other nominated senior leader and kept in a secure place (the school safe). 

 

Training / Awareness

Members of staff will be made aware of the British Section’s ’s password policy:

·         At induction

·         Through the British Section’s e-safety policy and password security policy

·         Through the Acceptable Use Agreement

 

Students will be made aware of the Section’s password policy:

·         In ICT and / or e-safety lessons

·         Through the Acceptable Use Agreement

Technical – infrastructure / equipment, and monitoring

It is the responsibility of the British Section to keep informed about the French host schools’ and VLE hosting provider’s e-safety measures.

 

·                 There will be regular reviews and audits of the safety and security of British Section ICT systems.  Assistance in this task will be provided by the Section’s contracted ICT advisors.

·         Servers, wireless systems and cabling are securely located and physical access restricted

·         All users will have clearly defined access rights to British Section ICT systems.  Details of the access rights available to groups of users will be recorded and will be reviewed, at least annually, by the ICT Manager

·         All users will be provided with a username and password by the Section’s ICT Manager who will keep an up to date record of users and their usernames.  Users will be required to change their password every year.  

·         School ICT managers will monitor the activity of users on the school ICT systems and users are made aware of this in the Acceptable Use Policy.

·         Any actual / potential e-safety incident should be reported to the Deputy Director responsible for ICT.

·         Appropriate security measures are in place to protect the servers, firewalls, routers, wireless systems, work stations, hand held devices etc from accidental or malicious attempts which might threaten the security of the British Section systems and data

·         The British Section infrastructure and individual workstations are protected by up to date virus software.

Use of digital and video images - Photographic, Video

The development of digital imaging technologies has created significant benefits to learning, allowing staff and students instant use of images that they have recorded themselves or downloaded from the internet. However, staff and students need to be aware of the risks associated with sharing images and with posting digital images on the internet. Those images may remain available on the internet forever and may cause harm or embarrassment to individuals in the short or longer term. There are many reported incidents of employers carrying out internet searches for information about potential and existing employees.

 

The British Section will inform and educate users about these risks·        

When using digital images, staff should inform and educate students about the risks associated with the taking, use, sharing, publication and distribution of images. In particular they should recognise the risks attached to publishing their own images on the internet eg on social networking sites.

·         Staff are allowed to take digital / video images to support educational aims, but must follow British Section policies concerning the sharing, distribution and publication of those images.

·         Care should be taken when taking digital / video images that students are appropriately dressed and are not participating in activities that might bring the individuals, school or Section into disrepute.

·         Students must not take, use, share, publish or distribute images of others without their prior permission

·         Photographs published on the website or elsewhere that include students will be selected carefully and will comply with British Section policy on the use of photographs.

·         Students’ full names will not be used anywhere on a website or blog, particularly in association with photographs.

·         Written permission from parents or carers will be obtained before photographs of students are published on the British Section website Insites and the VLE.

 

Data Protection and Personal Data Handling Policy

 

Schools should do everything within their power to ensure the safety and security of any material of a personal or sensitive nature.

 

It is the responsibility of all members of the school community to take care when handling, using or transferring personal data that it can not be accessed by anyone who does not:

·         Have permission to access that data

·         Need to have access to that data.

 

Any loss of personal data can have serious effects for individuals and / or institutions concerned, can bring the school into disrepute and may well result in disciplinary action and / or criminal prosecution. All transfer of data is subject to risk of loss or contamination.

 

Anyone who has access to personal data must know, understand and adhere to this policy, which brings together the legal requirements contained in relevant data legislation and relevant regulations and guidance from the Centre national d’informatique et des libertés (CNIL). 

Personal data will be recorded, processed, transferred and made available according to the loi informatique et liberté 1978 (loi No 78-17) which states that personal data must be:

·         Fairly and lawfully processed

·         Processed for limited purposes

·         Adequate, relevant and not excessive

·         Accurate

·         Kept no longer than is necessary

·         Processed in accordance with the data subject’s rights

·         Secure

·         Only transferred to others with adequate protection.

 

The British Section will hold the minimum personal information necessary to enable it to perform its function and information will be erased once the need to hold it has passed.

 

Every effort will be made to ensure that information is accurate, up to date and that inaccuracies are corrected without unnecessary delay.

 

Personal Data

The British Section and individuals will have access to a wide range of personal information and data. The data may be held in digital format or on paper records. Personal data is defined as any combination of data items that identifies an individual and provides specific information about them, their families or circumstances. This will include:

·         Personal information about members of the British Section community: students, members of staff and parents and carers eg names, addresses, contact details, legal guardianship / contact details, health records, disciplinary records

·         Curricular / academic data eg class lists, student progress records, reports, references

·         Professional records eg employment history, taxation and social security and pension data, performance management records and references

 

Responsibilities

Everyone in the British Section has the responsibility of handling protected or sensitive data in a safe and secure manner.

 

Staff must ensure that they:

·         Take care to ensure the safe keeping of personal data, minimising the risk of its loss or misuse.

·         Use personal data only on secure password protected computers and other devices, ensuring that they are properly “logged-off” at the end of any session in which they are using personal data.

·         Transfer data using secure password protected devices.

 

When personal data is stored on any portable computer system, USB stick or any other removable media:

·         The data must be password protected

·         The device must be password protected (many memory sticks / cards and other mobile devices cannot be password protected)

·        The device must offer approved virus and malware checking software

·         The data must be securely deleted from the device, once it has been transferred or its use is complete

 

Governors are required to comply fully with this policy in the event that they have access to personal data, when engaged in their role as a Governor.

 

Training / Awareness

Members of staff will be made aware of the British Section’s ’s Data Protection and Personal Data Handling Policy:

·         At induction

·         Through the British Section’s e-safety policy and password security policy

·         Through the Acceptable Use Agreement

 

 

Registration

The school is registered with the CNIL

 

Unsuitable / inappropriate activities

The British Section expects that all members of the community will use its ICT equipment and systems for educational purposes only.  We will not tolerate any illegal material, and will always report illegal activity to the police.  Incidents of misuse will be dealt with seriously and any member of the community found in breach of the conditions set out in the Acceptable Use Agreements below will be subject to the full range of British Section disciplinary procedures and may have their access to ICT equipment and/or systems withdrawn on a temporary or permanent basis.

 

Roles and Responsibilities

 

The following section outlines the roles and responsibilities for e-safety of individuals and groups within the British Section:

 

Governors:

are responsible for approving the E-safety policy and participate in the process of reviewing its effectiveness by considering the annual report produced by the Deputy Director responsible for ICT.

 

Director and Leadership Team:

·         The Director is responsible for ensuring the safety (including e-safety) of members of the British Section community, though the day-to-day responsibility for e-safety will be delegated to the Deputy Director responsible for ICT.

The Director and Leadership Team are responsible for ensuring that they keep up to date with E-Safety issues.

Deputy Director responsible for ICT:

·         Should be trained in e-safety issues and be aware of the potential for serious child protection issues to arise from:

o   sharing of personal data

o   access to illegal / inappropriate materials

o   inappropriate on-line contact with adults / strangers

o   potential or actual incidents of grooming

o   cyber-bullying

·         Takes day to day responsibility for e-safety issues and has a leading role in establishing and reviewing the British Section e-safety policies / documents

·         Ensures that all staff are aware of the procedures that need to be followed in the event of an e-safety incident taking place.

·         Provides training and advice for staff

·         Liaises with Section ICT Manager staff

·         Receives reports of e-safety incidents and creates a log of incidents to inform future e-safety developments,

·         Reports regularly to the Leadership Team

 

ICT Manager

is responsible for ensuring that:

·         The British Section is kept informed about the VLE hosting provider’s e-safety measures

·         The managed service provider is fully aware of the British Section’s E-safety and Acceptable Use policies

·         Users may only access the British Section’s VLE through a properly enforced password protection policy

·         He / she keeps up to date with e-safety technical information in order to effectively carry out their e-safety role and to inform and update others as relevant

.         The use of the Virtual Learning Environment (VLE) is regularly monitored in order that any misuse / attempted misuse can be reported to the Deputy Director responsible for ICT for investigation / action / sanction

·         Monitoring software / systems are implemented and updated

 

Teaching and Administrative Staff

are responsible for ensuring that:

·         They have an up to date awareness of e-safety matters and of the current British Section e-safety policy and practices

·         They have read, understood and signed the British Section Staff Acceptable Use Policy / Agreement (AUP)

·         They report any suspected misuse or problem to the Deputy Director responsible for ICT for investigation / action / sanction

·         Digital communications with students (email / Virtual  Learning Environment (VLE)) should be on a professional level and only carried out using official British Section systems

·         Students understand and follow the school e-safety and acceptable use policy

·         Students have a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations

·         They monitor ICT activity in lessons, extra curricular and extended school activities

·         They are aware of e-safety issues related to the use of mobile phones, cameras and hand held devices and that they monitor their use and implement current British Section policies with regard to these devices

·         In lessons where internet use is pre-planned students should be guided to sites checked as suitable for their use

Students:

·         Are responsible for using the British Section ICT systems in accordance with the Student Acceptable Use Policy, which they will be expected to sign before being given access to British Section systems.  Parents / carers will be expected to sign on behalf of the pupils in Key Stages 1 and 2.

·         Need to acquire a good understanding of research skills and the need to avoid plagiarism and uphold copyright regulations

·         Need to understand the importance of reporting abuse, misuse or access to inappropriate materials and know how to do so

·         Will be expected to know and understand British Section policies on the use of digital technologies.

·         Should understand the importance of adopting good e-safety practice when using digital technologies out of school and realise that the British Section’s E-Safety Policy covers their actions out of school, if related to their membership of the British Section

 

Parents / Carers

Parents / Carers play a crucial role in ensuring that their children understand the need to use digital technologies in an appropriate way. Research shows that many parents and carers do not fully understand the issues and are less experienced in the use of ICT than their children.  The British Section will therefore take every opportunity to help parents understand these issues through parents’ meetings, the British Section magazine (Insites), the British Section website and the VLE. 

 

Parents and carers will be responsible for:

·         Endorsing (by signature) the Student Acceptable Use Agreement.

·         Accessing the British Section website / VLE in accordance with the British Section Acceptable Use Policy.

Appendices

 

Student E-safety and Acceptable Use Agreements

·         Lycée students                                                                                         16

·         Collège students                                                                                      19

·         Primary (KS2)                                                                                          21

·         Primary (KS1 & EYFS)                                                                              22

 

E-safety and Acceptable Use Agreement: Reply Form                                 23

 

Staff and Volunteers E-safety and Acceptable Use Agreement                   24

Student E-safety and Acceptable Use Agreement: Lycée students

British Section Policy

New technologies have become integral to the lives of children and young people in today’s society, both within schools and in their lives outside school. The internet and other digital information and communications technologies are powerful tools, which open up new opportunities for everyone. These technologies can stimulate discussion, promote creativity and stimulate awareness of context to promote effective learning.

 

The British Section’s E-safety and Acceptable Use Policy is intended to ensure that young people will be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use.

E-safety and Acceptable Use Agreement

I understand that I must use British Section ICT systems in a responsible way, to ensure that there is no risk to my safety or to the safety and security of the ICT systems and other users.

 

For my own personal safety:

·         I will treat my username and password like my toothbrush – I will not share it, nor will I try to use any other person’s username and password.

·         I will not visit websites that contain unsuitable material.  If I am unsure if a site is suitable, I will ask an adult.

·         I will immediately report any unpleasant or inappropriate material or messages or anything that makes me feel uncomfortable when I see it on-line.

·         I will be aware of “stranger danger”, when I am communicating on-line.

·         I will not disclose or share personal information about myself or others when on-line.

·         If I arrange to meet people off-line that I have communicated with on-line, I will do so in a public place and take an adult with me.

·         I understand that the British Section will monitor my use of its ICT systems, email, VLE messages, and other digital communications.

·         I understand that everyone has equal rights to use technology as a resource and:

·         I understand that the British Section ICT systems are primarily intended for educational use.

·         I will not try (unless I have permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work.

 

 

 

I will act as I expect others to act toward me:

·         I will communicate with others in a courteous and appropriate manner. I will not use strong, aggressive or inappropriate language and I appreciate that others may have different opinions.

·         I will respect others’ work and property and will not access, copy, remove or otherwise alter any other user’s files, without the owner’s knowledge and permission.

·         I will not take or distribute images of anyone without their prior permission.

 

I recognise that the British Section has a responsibility to maintain the security and integrity of the technology it offers me and to ensure the smooth running of the Section:

·         I will only use my personal digital technology (mobile phones / USB devices etc) in school if I have permission. I understand that, if I do use my own devices in school, I will follow the rules set out in this agreement, in the same way as if I was using school / Section equipment.

·         I understand the risks and will not try to upload, download or access any materials which are illegal or inappropriate or may cause harm or distress to others,

·         I will not try to gain unauthorised access to any part of the school / Section network that is not available from my personal logon nor will I try to use any programmes or software that might allow me to bypass the filtering / security systems in place to prevent access to such materials.

·         I will immediately report any damage or faults involving equipment or software, however this may have happened.

·         I will not open any attachments to emails, unless I know and trust the person / organisation who sent the email, due to the risk of the attachment containing viruses or other harmful programmes.

·         I will not install or attempt to install programmes of any type on a machine, or store programmes on a computer, nor will I try to alter computer settings.

 

When using the internet for research or recreation, I recognise that:

·         I should not take information from the internet and pass it off as my own work; I understand that plagiarism is unacceptable.

·         Where work is protected by copyright, I will not try to download copies (including music and videos)

·         When I am using the internet to find information, I should take care to check that the information that I access is accurate, as I understand that the work of others may not be truthful and may be a deliberate attempt to mislead me.

 

I understand that I am responsible for my actions, both in and out of school:

·         I understand that the British Section also has the right to take action against me if I am involved in incidents of inappropriate behaviour, when I am out of school and where they involve my membership of the school / Section community (examples would be cyber-bullying, use of images or personal information).

·         I understand that if I fail to comply with this Acceptable Use Policy, I will be subject to disciplinary action.  This may include loss of access to the Section network, suspensions, and contact with parents and in the event of illegal activities involvement of the police.

 

Please complete the sections on the next page to show that you have read, understood and agree to the rules included in the Acceptable Use Policy. If you do not sign and return this agreement, access will not be granted to British Section ICT systems.

 

 

 

Student E-safety and Acceptable Use Agreement: Collège students

The British Section’s E-safety and Acceptable Use Policy is intended to ensure that young people will be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use.

E-safety and Acceptable Use Agreement

 

1.      My Personal Safety

I understand that I must keep myself safe when I use digital technology including the internet.

To do this, I will:

·         treat my username and password like my toothbrush – I will not share it, nor will I try to use any other person’s username and password.

·         immediately report any anything that makes me feel uncomfortable.

·         not visit websites that contain unsuitable material.  If I am unsure if a site is suitable, I will ask an adult.

·         be aware of “stranger danger”, when I am communicating on-line.

·         not give or share personal information about myself or others when on-line.

·         not arrange to meet people I have met on the internet

 

2.      How I use digital technologies

• I will communicate with others in a polite and respectful manner
• I will not take or use images (eg photos, videos etc) of anyone without their prior permission
• I will respect other people’s ideas and work
• I will use the British Section ICT systems responsibly and for educational purposes only
• I understand that the British Section will monitor my use of its ICT systems, email, VLE messages, and other digital communications
• I will only use my personal digital technology (mobile phones, USB keys etc) in school if I have permission from a teacher
• I will not take information from the internet and try to pass it off as my own; I understand that plagiarism is unacceptable
• I am aware that some website are a source of unreliable and inaccurate information and I will check with an adult if I am unsure

 

3.      My responsibilities both in and outside of school

• I understand that the British Section has the right to take action against me if I use digital technology irresponsibly or inappropriately when I am both in and outside of school and where it involves my membership of the school / Section community (examples would be cyber-bullying, use of images or personal information).
• I understand that if I fail to comply with this Acceptable Use Policy, I will be punished.  This may include loss of access to the Section network, suspensions, and contact with parents and in the event of illegal activities involvement of the police.

 

Please complete the sections on the next page to show that you have read, understood and agree to the rules included in the Acceptable Use Policy. If you do not sign and return this agreement, access will not be granted to British Section ICT systems.

Student E-safety and Acceptable Use Agreement: Primary (KS2)

 

To keep myself safe on the internet, I will:

 

·         Treat my username and password like my toothbrush – I will not share it, nor will I try to use any other person’s username and password.

·         Never give out my address, phone number or arrange to meet someone over the internet

·         Tell my parents or my teacher if I see anything that makes me feel uncomfortable

 

When I use the computer:

 

·         I send e-mails that are polite and friendly

·         I report any rude or offensive messages from anyone at any time

·         I do not open e-mails sent by anyone I do not know

·         I treat all ICT equipment and systems with respect and report any damage immediately however it might have happened

·         I check with an adult before I access an unfamiliar website

·         I am aware that some websites are a source of unreliable and inaccurate information. I check with my parents or teacher if I am unsure.

·         I am aware that the British Section may check my computer files and monitor the internet sites I visit

·         I respect other people’s ideas and work

·         I do not copy other people’s work from the internet and pretend it is my own

·         I do not take or use images (eg photos, videos etc) of anyone without their prior permission

·         I use the British Section ICT systems responsibly and for educational purposes only

 

Student Acceptable Use Agreement:

Primary (KS1 + EYFS)

                                              

 

 

 

 

 

E-Safety and Acceptable Use Agreement: Reply Form

Student Agreement

I have read, understand and agree to respect the British Section’s E-safety and Acceptable Use Policy

 

Name of Student …………………………………………………………………………….        

 

British Section Class ………………………………………………………………………..

 

Signed                                                                                    Date

 

 

Parent / Carer Permission

·         As the parent / carer of the above student, I give permission for my son / daughter to have access to the internet and to British Section ICT systems.

·         I understand that the British Section is committed to helping pupils and parents / carers to manage and reduce the risks of using digital technologies including the internet. I also understand that the British Section cannot ultimately be held responsible for the nature and content of materials accessed on the internet and using digital technologies.

·         I understand that my son’s / daughter’s activity on the ICT systems will be monitored and that the British Section will contact me if they have concerns about any possible breaches of the Acceptable Use Policy.

·         I understand that the British Section will exercise the right to regulate the behaviour of students when they are off the school site and members of staff will impose disciplinary penalties for inappropriate behaviour. This is pertinent to incidents of cyber-bullying, or other e-safety incidents covered by this policy, which may take place out of school, but is linked to membership of the British Section. 

·         I have read, understand and agree to respect the British Section’s E-Safety and Acceptable Use Policy.

·         I will encourage my child to adopt safe use of the internet and digital technologies at home and will inform the school if I have concerns over my child’s e-safety.

 

 

Signed                                                                        Date

Staff (and Volunteer) E-Safety and Acceptable Use Agreement

British Section Policy

New technologies have become integral to the lives of children and young people in today’s society, both within schools and in their lives outside school. The internet and other digital information and communications technologies are powerful tools, which open up new opportunities for everyone. These technologies can stimulate discussion, promote creativity and stimulate awareness of context to promote effective learning. They also bring opportunities for staff to be more creative and productive in their work.  All users should have an entitlement to safe internet access at all times.

 

This E-safety and Acceptable Use Policy is intended to ensure:

·         that staff and volunteers will be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use.

·         that British Section ICT systems and users are protected from accidental or deliberate misuse that could put the security of the systems and users at risk.

·         that staff are protected from potential risk in their use of ICT in their everyday work.

 

The British Section will try to ensure that staff and volunteers will have good access to ICT to enhance their work, within the constraints imposed by our host schools, to enhance learning opportunities for students and will, in return, expect staff and volunteers to agree to be responsible users.

E-Safety and Acceptable Use Agreement

I understand that I must use British Section ICT systems in a responsible way, to ensure that there is no risk to my safety or to the safety and security of the ICT systems and other users. I recognise the value of the use of ICT for enhancing learning and will ensure that students receive opportunities to gain from the use of ICT.  I will, where possible, educate the young people in my care in the safe use of ICT and embed e-safety in my work with young people.

 

For my professional and personal safety:

·         I understand that British Section ICT systems are primarily intended for educational use.

·         I understand that the British Section may monitor my use of its ICT systems, email and other digital communications, with the exception of items stored in a folder marked 'personal'.

·         I understand that the rules set out in this agreement also apply to use of British Section ICT systems (eg laptops, email, VLE etc) out of school. 

·         I will not disclose my username or password to anyone else, nor will I try to use any other person’s username and password.

·        I will immediately report any illegal, inappropriate or harmful material or incident, I become aware of, to the appropriate person. 

.        I will be professional in my communications and actions when using British Section ICT systems:

·         I will not access, copy, remove or otherwise alter any other user’s files, without their express permission.

·         I will communicate with others in a professional manner, I will not use aggressive or inappropriate language and I appreciate that others may have different opinions.

·         I will ensure that when I take and / or publish images of others I will do so with their permission and in accordance with the British Section’s policy on the use of digital / video images. I will not use my personal equipment to record these images, unless I have permission from my line manager to do so.  Where these images are published (eg on the British Section website / VLE) it will not be possible to identify by name, or other personal information, those who are featured.

·         I will only communicate with students and parents / carers using official school systems and email addresses. Any such communication will be professional in tone and manner.

·         I will not engage in any on-line activity that may compromise my professional responsibilities or the reputation of the British Section.

 

The British Section has the responsibility to provide safe and secure access to technologies and ensure the smooth running of the Section.

·         When I use my personal digital technologies in school, I will follow the rules set out in this agreement, in the same way as if I was using British Section equipment.  I will ensure that any such devices are protected by up to date anti-virus software and are free from viruses. 

·         I will not open any attachments to emails, unless the source is known and trusted, because of the risk of the attachment containing viruses or other harmful programmes.

·         I will ensure that my data is regularly backed up, in accordance with British Section policy.

·         I will not try to upload, download or access any materials which are illegal (e.g. child sexual abuse images, criminally racist material) or inappropriate or may cause harm or distress to others (e.g. pornography). I will not try to use any programmes or software that might allow me to bypass the security systems in place to prevent access to such materials.

·         I will not try (unless I have permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work.

·         I will not install or attempt to install programmes of any type on a British Section machine, or store programmes on a British Section computer, nor will I try to alter computer settings, unless I am given prior approval.

·         I will not disable or cause any damage to British Section equipment, or the equipment belonging to others.

·         I will only transport, hold, disclose or share personal information about others, or myself as outlined in the British Section E-safety and Acceptable Use Policy.

·         I understand that data protection policy requires that any staff or student data to which I have access, will be kept private and confidential, except when it is deemed necessary that I am required by law or by British Section policy to disclose such information to an appropriate authority.

·         I will immediately report any damage or faults involving equipment or software, however this may have happened.

When using the internet in my professional capacity or for school sanctioned personal use:

·         I will ensure that I have permission to use the original work of others in my own work

·         I will respect copyright regulations when I download or distribute material (including music and videos).

 

I understand that I am responsible for my actions in and out of school.

·         I understand that this E-safety and Acceptable Use Policy applies not only to my work and use of British Section ICT equipment in school, but also to my use of British Section ICT systems and equipment out of school and my use of personal equipment in school or in situations related to my employment by the British Section.

·         I understand that if I fail to comply with this E-safety and Acceptable Use Agreement, I could be subject to disciplinary action.  In the event of illegal activities, this could include the involvement of the police.

 

 

I have read, understand and agree to respect the British Section E-Safety and Acceptable Use Policy stated above.

 

 

Staff Name

Signed

 Date

 

Acknowledgements

 

The British Section would like to acknowledge the guidance provided by the United Kingdom’s South West Grid for Learning and BECTA in the formulation of this policy.